How to create a SharePoint Survey in under 5 minutes
This post will discuss how to create a Survey in SharePoint using out of the box functionality and nothing else! The example we will use is to create a survey that asks employees to answer questions about their previous training in the organization.
Step 1: Ensure the 'Team Collaboration Lists' Features is activated.
As an administrator, navigate to 'Site Settings' -> 'Manage site features' (in the 'Site Actions' section). Scroll down the list and ensure that the 'Team Collaboration Lists' feature says 'Active'. If it doesn't click 'Activate'. If you aren't an administrator, you need to find one to get them to activate this feature. (It is usually activated on collaboration / team sites).
Step 2 : Add the Survey App to your site.
From the 'Settings' cog, select 'Add an app'.
Use the search option to find the 'Survey' app and click to select it.
Give your survey a name and click 'Create'.
This will create the survey type in your site.
Step 3 : Add questions to your survey
It's time to add some questions about the employees training needs, so let's ask away! You can obviously select your own questions and choose the relevant answer type (e.g yes/no, text, number, radio list, etc). My questions were :
- Have you been trained in SharePoint?
- Have you received Agile training?
- Do you know how to raise a Change Request?
- Do you know how to fill in a risk assessment form?
To add questions, use the ellipsis (three dots) to the right of the survey option you just created and select settings.
From the 'Questions' section towards the bottom of the Settings page, select 'Add a question'.
Enter your question, select the question type, and consider the appropriate response to all of the additional question settings provided. You can return and amend these at a later stage, so when you're happy, repeat the process using the 'Next Question' option or 'Finish' when you've added all of your questions.
To amend any question, simply click on it in the question list, you can also add further questions or change the order using the options provided.
Step 4 : Enhance your survey
As this stage you may be totally happy with the survey and it's ready to go! However, there may be a few additional things you want to do from here.
Adding question branching
You may want to enhance your survey with additional questions or the provision of information, based on an answer provided by the user. Branching enables you to do some simple conditional testing of an answer. To set-up branching select the question you want to branch from and from the 'Branching Logic' section use the dropdown list against the relevant answer to select the question you want to jump to if the user selects that option.
For example, if a user selects 'Yes, but I'd like to know more' as an answer to a question, you can add branching logic to help them follow the appropriate next steps.
One final groups of settings that you may want to make is around who can edit and view the answers when they are input. This can be quite important if you do not want a user who has responded to be able to see all the other users' answers. You may also want to turn of search crawling if you don't want the answers to appear in search results.
Look for the 'Advanced settings' option in the site settings page to amend these.
You will then be able to amend these settings and view the other options available to you.
That's it! All you need to do now is ask your users to fill in the survey and voila!
Want to know how we have improved SharePoint Survey ?
If you are interested in seeing how our product, DocSurvey, enhances the SharePoint Survey by offering the following features, please get in touch :
- Quizzes - with pass marks and scores.
- Quizzes - configure whether answers, marks are shown.
- E-Learning - create questions that are information only, ideal for creating an E-Learning Module.
- Tight Integration with DocRead, so you can send a quiz/survey to any group of users and request that they complete it.
- Reports - analyze which questions people are struggling on.
- Reports - A/B testing. (assign 1 quiz to multiple docs and see which is the most effective training method).
- Assign a Quiz / Survey to a document to gather feedback.
- Ability to embed video, images and html questions.
- and many more features.