Regulatory Compliance with DocRead for SharePoint
Regulatory compliance is a vitally important function of most organizations throughout the world. To stay compliant with various regulations and laws can be a very time consuming, arduous task.
However, along with SharePoint, our products (DocRead and DocSurvey), offer a cost-effective method to distribute your policies and procedures. Once delivered, employees will be asked to read, pass a test and confirm each policy document by a deadline that suits you. To understand how we can help you stay compliant with various standards and laws, please see the following list.
Health Insurance Portability & Accountability Act (HIPAA)
The Health Insurance Portability and Accountability Act (HIPAA) is an act intended to allow individuals to more easily transfer health care information from one insurer or provider to another, while keeping that information protected and confidential. Over the course of its lifetime, HIPAA has been developed and expanded to address and clarify various issues that have arisen. This has led to the HIPAA Security Rule, the Patient Safety and Quality Improvement Act (which produced the Patient Safety Rule), and, most recently, the implementation of ARRA-HITECH. HIPAA, itself, has come to refer primarily to the Privacy Rule, which is what this article will cover.
The Bribery Act
The Bribery Act came into force in the UK on 1st July 2011. The Act now makes it illegal for organisations to allow their associated persons (employees, contractors, third parties etc.), to bribe another person (usually to win business). However, if an organisation can prove that they have adequate procedures in place to educate and train those persons from bribing others, then they can indemnify themselves against prosecution.
Drug-Free Workplace Act (DFWA)
The Drug-Free Workplace Act (DFWA) was established to ensure that any qualifying organization with federal contracts maintains a drug-free working environment. DFWA guidelines require that all individuals or organizations receiving federal grants, and any individual or organization with a federal contract over $100,000 working within the U.S., must comply with DFWA regulations.
Equal Employment Opportunity Commission (EEOC)
The Equal Employment Opportunity Commission (EEOC) is a government agency charged with enforcing federal anti-discrimination in employment laws. The EEOC also develops regulations to best implement the federal laws under its jurisdiction.
Employee Retirement Income Security Act (ERISA)
The Employee Retirement Income Security Act (ERISA) is federal legislation that establishes a minimum standard for pension plans. ERISA applies only to employers who offer pension plans and does not require that an employer have a pension plan.ERISA details the kinds of information and notifications an employer with a pension plan is required to provide to participants, as well as establishing minimum standards for participation, accountability of plan managers, and the right to sue for benefits and breach of fiduciary duty.
Health and Safety at work etc. Act
The Health & Safety at Work etc. Act 1974 requires all employers to ensure, so far as is reasonably practicable, the health, safety and welfare at work of all their employees.
This is achieved through having in place an effective Health & Safety Policy, specific to the organisation, which provides employees with comprehensible and relevant information on the risks they face and the preventative and protective measures that control those risks. Employers must provide whatever instruction, training and supervision that is necessary to implement the policy.
Fair Labor Standards Act (FLSA)
The Fair Labor Standards Act (FLSA), also known as the Wage and Hours Bill, sets requirements for federal minimum wage, overtime pay, and employers’ recordkeeping responsibilities, in addition to setting youth employment standards.
Family and Medical Leave Act (FMLA)
The Family and Medical Leave Act (FMLA) was enacted to provide a qualifying employee with up to 12 weeks of job-protected, unpaid leave during any 12 month period in order to care for the employee’s child, spouse, immediate family member, or self. The FMLA also provides for the employee’s health benefits to be maintained during the leave.
Occupational Safety and Health Administration (OSHA)
The Occupational Safety and Health Administration (OSHA) was created by the passage of the Occupational Safety and Health Act of 1970. OSHA is tasked with assuring safe and healthful working conditions for the American people, and achieves this by setting and enforcing standards for workplace safety.
Sarbanes-Oxley Act (SOX)
The Sarbanes-Oxley Act (SOX) was created to “protect investors by improving the accuracy and reliability of corporate disclosures…” SOX applies to the financial and accounting departments of corporations (public or private), as well as accounting, investment and tax firms.