DocRead by Collaboris
DocRead Pricing and Licensing
DocRead pricing is per user: you license each person who receives reading tasks, and nobody else in your SharePoint farm or Microsoft 365 tenant counts. The price per license depends on how many users you need. Request a quote in US dollars or British pounds, or try DocRead for SharePoint Server free for 30 days.
Applies to DocRead for Microsoft 365 (SharePoint Online) and DocRead for SharePoint Server (2019 and 2016). Last updated October 19, 2026.
How DocRead pricing works
You pay for the people who have to read and acknowledge policies, not for the size of your SharePoint environment.
Per user, not per farm or tenant
A license is needed only for each person who is sent a reading task. If you have thousands of SharePoint users but only 100 people need to acknowledge policies, you license 100 users and add more later.
One license per person
A person who receives five policies still needs one license. It also doesn't matter how they open DocRead, whether from a browser at work, at home or on a phone.
Publishers don't count
There is no licensing limit on the number of people who can publish documents and send out reading tasks.
Priced by volume
Licenses are sold in packages, and the cost per license varies with the number of users. Quotes are available in US dollars or British pounds.
Charities and education. Registered charities, schools, colleges and universities can get a substantial discount. Request a quote before you buy so the discount can be applied.
DocRead pricing at a glance
Both editions use the same per-user model. The difference is where DocRead runs and how you try it.
| DocRead for Microsoft 365 | DocRead for SharePoint Server | |
|---|---|---|
| Runs in | SharePoint Online in your Microsoft 365 tenant | Your own SharePoint Server 2019 (classic and modern) or 2016 farm |
| Who needs a license | Each person who receives a reading task | Each person who receives a reading task |
| Editions | Quoted for the number of users you need | Team, Standard, Professional and Enterprise |
| Try it | Book a demo or ask about a trial | 30-day free trial with 50 user licenses |
| Support | Ask when you request a quote | Standard or Premium annual support plans |
| How to get a price | Request a quote | Request a quote |
DocRead for SharePoint Server editions
DocRead for SharePoint Server comes in four editions: Team, Standard, Professional and Enterprise. Each edition sets how many users can receive reading tasks and how many SharePoint sites DocRead can be activated on.
| Team | Standard | Professional | Enterprise | |
|---|---|---|---|---|
| Assign to SharePoint groups | Yes | Yes | Yes | Yes |
| Assign to SharePoint Audiences | No | No | Yes | Yes |
| User licenses and sites | Set by the edition and the number of user licenses you buy. Your quote states both. | |||
| Publishers | No limit in any edition | |||
Sites
Activating DocRead on a SharePoint site uses one site from your license. On an activated site, publishers can send reading tasks and view reports. When you reach your limit, deactivating DocRead on a site frees that site for use elsewhere. The DocRead web parts that let people see and confirm their reading tasks can be added to any number of sites.
Upgrading your edition
You can move up an edition, for example from Team to Standard, without reinstalling. Collaboris quotes for the upgrade and issues a new license key, which takes a minute or two to apply. Editions can't be downgraded, and you can't combine two copies of an edition on the same SharePoint farm.
How user licenses are counted
DocRead counts unique people with reading tasks. These examples show how the count builds up.
50 licenses
First policy to one group
A publisher sends a SOX policy to the Finance Users group, which has 50 employees. DocRead creates 50 reading tasks, so 50 user licenses are used.
Still 50
Second policy to the same group
The same publisher sends a HIPAA policy to Finance Users. DocRead creates 50 more reading tasks, but no new licenses are needed because those 50 people are already licensed.
5,000 licenses
A company-wide policy
A health and safety officer sends a policy to an All Employees audience of 5,000 people. The 50 Finance Users are already licensed, so 4,950 more licenses are used, for a total of 5,000.
Kept until archived
When someone leaves
A leaver's reading tasks and receipts stay in DocRead for audit and legal purposes, so their license isn't freed straight away. An administrator can archive leavers periodically to reuse their licenses while keeping the reading records in an archive database.
Counted once
Any device
Whether a person opens DocRead in a browser at the office, at home or on a phone, they use one license.
If a new assignment needs more licenses than you have left, DocRead for SharePoint Server doesn't create any tasks for that assignment until licenses are freed or added. See how to free up DocRead user licenses.
What the free trial includes
30-day free trial
- 50 user licenses for 30 days
- Assign test reading tasks from 2 sites
- Create DocSurvey quizzes on an unlimited number of sites
- Extensions on request if you need more time
Check the DocRead system requirements before you install.
Demo and trial on request
DocRead for Microsoft 365 runs in SharePoint Online. Book a demo to see it working with your own policies and groups, or ask the team about a trial.
Find out more about DocRead for Microsoft 365.
Support and upgrades for SharePoint Server
Support for DocRead for SharePoint Server is sold as an annual plan that renews on the anniversary of your purchase.
Standard Support
- Up to 10 support incidents a year
- Response within 2 business days
- Minor and major version upgrades with optional Standard Software Assurance
- Invitations to beta programs
Premium Support
- Unlimited support incidents
- Response within 1 business day
- All major and minor versions included
- Everything in Standard Support
Moving DocRead licenses to a different version of SharePoint means buying a license for the new version. Customers with active Standard Support get 40% off, and customers with active Premium Support get 70% off. Read the support plan details and migrating between editions.
DocRead pricing FAQ
How much does DocRead cost?
DocRead is priced per user, and the price per license depends on how many people will receive reading tasks. Collaboris quotes each order in US dollars or British pounds. Request a quote with your number of users to get a price.
Who needs a DocRead license?
Every person who is sent a reading task needs one license. People in your SharePoint farm or Microsoft 365 tenant who never receive a reading task don't need one, and a person who receives many policies still needs only one license.
Do publishers need a license?
No. There is no licensing limit on the number of people who can publish documents and send reading tasks with DocRead.
What happens to a license when an employee leaves?
Their reading tasks and receipts stay in DocRead for audit and legal purposes, so the license stays in use. An administrator can archive leavers periodically to reuse their licenses while keeping the reading records in an archive database.
What is the difference between the Team, Standard, Professional and Enterprise editions?
The four DocRead for SharePoint Server editions differ in how many users can receive reading tasks and how many SharePoint sites DocRead can be activated on. All editions can assign tasks to SharePoint groups. Only Professional and Enterprise can assign tasks to SharePoint Audiences.
What does the free trial include?
The DocRead for SharePoint Server trial gives you 50 user licenses for 30 days, lets you assign test tasks from 2 sites and lets you create quizzes on an unlimited number of sites. Extensions are available on request. For DocRead for Microsoft 365, book a demo or ask the team about a trial.
Can I upgrade or downgrade my edition?
You can upgrade without reinstalling. Collaboris quotes for the upgrade and issues a new license key. You can't downgrade an edition, and you can't use two copies of an edition on the same SharePoint farm.
Do you offer discounts for charities and education?
Yes. Registered charities and education organizations, such as schools, colleges and universities, can get a substantial discount. Request a quote before buying.
What support plans are available?
DocRead for SharePoint Server has two annual plans. Standard Support covers up to 10 incidents a year with a response within 2 business days. Premium Support covers unlimited incidents with a response within 1 business day and includes all major and minor versions.
Get your DocRead price
Tell us how many people need to read and acknowledge policies, and whether you use SharePoint Online or SharePoint Server. We'll reply with a quote in US dollars or British pounds.
Comparing tools first? See how DocRead works as policy management software for SharePoint, or start from the DocRead policy acknowledgment software overview.