How to Add Users to a SharePoint Group

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When speaking with customers, I often need to supply them with quick "how to" guides that help remind them how to do some of the most common tasks required to be a skilled administrator.

This blog post explains in very simple terms how to add users to a SharePoint group! Treat it as a quick-reference guide. You can find instructions for both SharePoint online and on-premises versions of SharePoint below.

SharePoint Online

1. First, log in as an administrator and navigate to the site where the group is to be used.

2. On the site’s home page select the "Cog" then ‘Site permissions’.

image showing the site permissions menu in a SharePoint site

3. Next, select "Advanced permission settings".

image showing how to select advanced permission settings

4. On the SharePoint permissions page, click on the group you want to add someone to.

image showing the selected SharePoint group

5. Once the desired group has been chosen, click ‘New’ and then "Add Users" to select the users to be added to the group.

image showing the add users to the selected group option

 6. Add the names of the people you want to include in the group, and click "Share". You can type partial names into the box and let the people picker provide more details.

image showing how to add a new user to a SharePoint group

7. Your chosen people will be added to the members list.

I hope you have followed these instructions successfully and have added users to a SharePoint group.

image showing the new members added to the group

SharePoint On-premises

If you are using an older on-premises version of SharePoint, these instructions will show how to add a user to a SharePoint group:

1. Log in as an administrator and navigate to the site where the group is to be used.

2. On the site’s home page select ‘Site Actions’, then ‘Site Settings’.

3. On the Site Settings page, within the ‘Users and Permissions’ section menu select ‘People and Groups’.

site-settings-users-and-permissions

4. On the ‘People and Groups’ page either:

  • Click the name of the group to edit in right hand column or
  • Click the ‘Groups’ header to present all groups and click the ‘Edit’ link next to the desired group name.

people-and-groups-select-group-name

5. Once the desired group has been chosen, click ‘New’ to select the users to be added to the group.

add-users-to-group