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How to Create a New Document Library

by Helen Jones | Feb 14, 2012

This post explains how to create a new Document Library in SharePoint 2010. It also explains the creation of 2 columns that can (optionally) be configured for use with DocRead.

1. Select 'Site Actions', then 'View All Site Content'.

2. Click 'Create'.

3. Under Document library input a name for your new library, then click 'Create'.

input a name for your new document library

 

4. If you are going to use this library for storing your DocRead documents it is a great idea to consider using a document comments field and a document id field.

If you already store document comments and have unique document id's then skip the next few points and go straight to 10. Keep a note of the fields currently used and nominate them when configuring DocRead.

If you don't currently use additional comments or ID's , then the next few points ( 5 - 9) will show you how to create fields to use.

5. Select 'Create Column' in the top icon bar.

select create column

6. In the Column Name box write 'Document Comments' and select 'Multiple lines of text' then click 'OK'.

7. Create another column called 'Doc Id', which should be a number.

8. In the boxes at the bottom of the screen select 'Yes' for 'Require that this column contains information' and 'Enforce unique values'.

enter details for the new column

9. Click 'OK', then 'OK' again to allow it to index the column.

10. Add the documents you wish to this library as normal (or refer to the 'How to Add Documents to a Document Library' post.)

Compliance using DocRead

DocRead logoDocRead for SharePoint can help you manage policy compliance by:

  • Targeting documents or policies at specific groups of users
  • Allowing a specific amount of time for users to confirm agreement 
  • Sending email reminders when policy compliance is overdue
  • Users self-certify that they have read and fully understood the policy details
  • Securely storing records of confirmed policy acceptance
  • Monitoring the user acceptance of policies via a reporting suite
  • Providing detailed reading reports and statistics
  • Report drill through to show who has not accepted the policy
  • Automatically sending historic compliance tasks and policies to new users when they are added to a group
  • Bringing policy compliance requests immediately to users attention when they log on

DocRead is simple to install and configure. It seamlessly integrates with SharePoint and can be added to any existing SharePoint site.

To find out more, visit the DocRead product site.


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